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Programming FAQ

What kind of programs are usually at Flame Con?

We want to put on panels/workshops/performances that are centered on diverse, queer experiences, groups, and interests. We’re looking for programming that is (preferably) unique to Flame Con. We encourage potential panelists to submit panels/workshops that discuss or teach topics of intersectionality and unexpected reads of popular culture in regards to people of color, transgender and gender nonconforming people, and people living with disabilities. We want to fill a gap in representation or perspective, or center an otherwise under-visible or under-represented group or audience. We also want to uplift first time panelists who have a passion for all things queer and nerdy! Check out our social media pages for our programming wishlists.

What if my programming contains 18+ content?

18+ content is anything that contains graphic, sexual, overly violent or obscene material which would be unsuitable for minors. Expect programming containing 18+ content to be scheduled for Saturday evening’s programming.

When is the deadline to submit programming?

Programming applications will close at 11:59 PM ET on May 14, 2025. You should hear back from us during the month of June whether your submission was selected or not. Only submissions submitted by the deadline via our Programming application will be considered. 

What do I need to provide in my submission?

For specific items please see the submission form. We generally ask for… 

  • Panelist contact information
  • A description of your topic or workshop
  • Information about any relevant experience/training/degrees you or your panelists may have regarding your topics; especially if you are planning to present about issues related to mental health, education, law, etc.
  • Any known equipment needs* 

The more details you can provide, the easier it is for us to review, but we understand that some details like who is participating, may not be known yet.

*We want all our potential panelists who intend to submit workshops to be aware that NOT ALL PROGRAMMING WILL BE PROVIDED WITH AV (microphones, projector, screens). Programming for panels will be prioritized for AV needs over workshops. Additionally, all workshops must supply their own materials/supplies that will be needed.

What kind of setup can I expect when presenting my panel/workshop?

For panels, we have lecture style rooms with projectors, microphones, and AV. Our programming rooms seat anywhere from 50 to 300 attendees for panels. For workshops, we have classroom style seating with tables, but WITHOUT projectors, microphones, and AV. Our workshop rooms seat anywhere from 20 to 50 attendees. 

How long do I have to add panelists to participate in my program?

All programming details need to be confirmed by June 30, 2025. This includes adding and/or changing panelists/performers. Changes after this date are subject to approval and will not be reflected in the printed program.

How is programming selected?

All programming submissions will be reviewed by our programming team and we will choose the submissions that best meet Flame Con’s mission and values. We strive to bring you the best queer focused programming possible each year, and look for programming that serves justice, highlights our community, and gets us fired up 🔥🔥🔥  !

Do I get a pass to Flame Con if my program is selected?

Yes, if you are a listed presenter for the panel/workshop/performances, you will receive a pass to Flame Con. Please note these passes are non-transferable, and are good for one person only. Programming passes provide entry to Flame Con 2025 during standard convention hours and do not provide admission to any additional events (eg: Fireball Party). We also will not be providing plus one passes to Flame Con 2025. 

Are programs accessible for panelists and attendees?

We strive to make programming at Flame Con as accessible as we can. Designated seating is available within each room for attendees with accessibility needs. And stage access, where possible, for our presenters. Please see our Accessibility Policy for further information, or email accessibility@flamecon.org with any questions.

Can I pick the date and time of my program?

If you have scheduling requests, you may include that in your submission, or let us know if your program is selected. We can’t guarantee specific days or times, but we will do our best. Expect programming containing 18+ content to be scheduled for Saturday evening’s programming. We also will be programming all children’s centered panels/workshops on Sunday for our Youth Day.

What equipment is available for programming?

When you submit your idea for programming, you will be asked about any tech you may require for your presentation. We will do our best to make sure it is available in your room ahead of time. We want all our potential panelists who intend to submit workshops to be aware that IT IS NOT GUARANTEED YOUR WORKSHOP ROOM WILL BE PROVIDED WITH AV (microphones, projector, screens). Any materials/supplies that will be needed for your workshop, you must provide on your own.

What if I need help setting up for my program?

If you need assistance for getting setup, or during your program, please provide details in your submission and our team will work with you to help you as best we can.

 

By submitting programming to Flame Con 2025, all participants agree to follow our convention procedures and policies. This includes but is not limited to our anti-harassment policy, media policy, weapons policy, accessibility policy etc. Failure to adhere to our policies could result in your expulsion from the convention and/or being banned from future Flame Cons. For more information about our policies, please visit our website.